Name files for the people using them
- Use descriptive names, such as Product name - front view, instead of internal working titles.
- Add tags for common abbreviations and terms colleagues search for.
- Make the language and purpose clear for templates, finished slides and editable examples.
Choose a few useful properties
For product images, properties such as Product family and Image role can help. For presentations, Topic and Language may be more useful. These are examples you can adapt to your content.
Keep Smart Folder values complete
A Smart Folder only finds files that match its criteria. For example, a folder for Language = Swedish will miss files with no Language value. Fill in the properties used by its filters on the files that should appear.
Follow up on missing results
When someone cannot find a file, try their search phrase. Add the missing term to the relevant file, improve its name or upload the content if it is missing.