Create or edit a Smart Folder

When to use a Smart Folder

Use a Smart Folder for a selection such as campaign images or English-language files. It finds matching files in the library, including files in other folders. Use a manual folder when you want to choose each file yourself.

Create the folder

1. In Manage → Content, open a library with folder editing. Click Create folder, the folder-plus button beside Add assets.
2. Enter a name and click Continue. Choose Smart folder, then Continue.
3. At Content, choose Add filters. Select a field and its value, such as Language = English, then choose Done.
4. Continue through the optional thumbnail step and choose Create folder.

Edit rules or find a missing file

Open the folder’s Settings → Smart filters and choose Edit filters, or Add filters if none are saved. Change the rules, choose Done and then Save changes. Browsing filters do not change the folder’s saved rules.

If a file is missing, check that it belongs to the same library and has the values required by the saved filters. A file with no Language value will not match Language = English. The person viewing the folder also needs access to the file.