Find the right asset without knowing where it lives.
Use search, filters and relevant library structure to help people find the material they need. Keep names, metadata and context useful as the collection grows.
Find content by the information you know.
Search by what matters to your business.
Use names, descriptions, tags and business-specific properties to describe the material. Give colleagues useful ways to search without knowing the original filename or folder.
Properties for your content
Add information that matches how your business describes content, such as product names, dates or usage terms. Choose which details people can search and see in each library.
Metadata and extracted text
Search can use filenames, descriptions, tags and author information. Enabled extraction adds supported document and OCR text. Your team still needs to supply internal product identifiers and maintain its own taxonomy.
Narrow the results with useful clues.
Narrow a search by file type, tags or the information your team adds to the assets. People who prefer browsing can use those filters within the library.
Filters and search suggestions
Combine filters to narrow the selection. Quick filters and tag suggestions help with common searches, while global search finds content the user has access to across its searchable areas.
Context on the thumbnail
Show useful file information on thumbnails so people can compare results without opening every asset. Group and sort the results to inspect the selection.
Give a missing result a useful next step.
A search with few results can reveal missing material or simply an unfamiliar name. Use recorded search activity and contextual requests to understand the need.
Review the recorded searches
Insights reports queries and average result counts. Check whether the content exists and whether a clearer name, description or tag could make it easier to find.
Let people describe what is missing
Configured content-request forms give users a way to explain their need from a relevant entry point. A request is information for the team to review, not automatic content creation.
iCore
iCore replaced a hard-to-navigate network drive with collections, metadata and visual discovery, making images easier to find during content creation.
Read the customer storyA few useful answers.
Do people need to know a filename?
No. Keywords and descriptions offer other ways to find material. The quality of those names and tags helps people search with the words they know.
Is this the same as asking an AI assistant?
This page describes library search, filters and previews. The AI page explains the separate workflow for retrieving organizational content through a connected assistant.
How do we improve searches with few results?
Review the query in Insights, check whether the content exists and inspect its names and metadata. Then improve the description, structure or content as needed.
Make the right material easier to find.
Explore search with a real question your colleagues ask.