Groups and access rules
A group lets you select a team as an audience. Creating a group or adding its members does not assign that group to content or change anyone’s role.
Files can have their own access rules. The inheritance guide explains how file, library and collection settings interact in different account setups.
Grant or change access
Choose the audience in the content’s access settings. Setting a library or folder audience is not a blanket restriction on files with their own grants. Use the file access controls when the file itself needs a different audience.
Missing content or hidden placement?
Use the missing-content guide for the person’s account and browsing checks, then investigate the item using the administrator checks below. A hidden frontpage card, folder name or label is not a substitute for access settings.
Administrators: investigate a missing item
- Check the file’s Share to setting, selected users and groups, and any inherited collection or library access.
- For a Board, check its audience, the affected module and the files or collections it references.
- Check whether the file was removed or moved to Trash, and review its approval status. Verify its folder or collection membership and any saved filters.