Restrict a file’s audience
Admins only applies in Pickit even when the file is referenced from a Board. For how explicit selections, uploaders and inherited access interact, follow the access guides.
- In Manage → Content, open the library and the file’s Settings → Distribution.
- Under Share to, choose Admins only to restrict access in Pickit to administrators, or Specific users to select allowed users and groups.
- When narrowing a specific audience, remove any users or groups that should no longer be selected.
- Choose Save changes.
Hiding a shortcut does not restrict the file
- Removing a frontpage tile or navigation item changes where content is shown. People may still find an accessible file elsewhere.
- A label, tag or property value such as Hidden does not set the file’s audience. A Portal layout does not enable anonymous file access.
- Moving a file into a nested or restricted folder does not guarantee that all its other access paths are restricted. Check the file’s actual Share to setting and inherited access.
Stop external download links separately
A download link created by an administrator can keep working after you restrict the file’s audience. To stop the link, delete it in link management.
Copies already downloaded or inserted into documents remain with their recipients.