Create labels on thumbnails

Create a label rule

1. Open Manage → Content → Labels and choose Create label.
2. In Settings, enter a Name for the rule. Under When → Type, choose Metadata or Properties, then select the Field or Property to check.
3. Choose Exists to match files with a value, or Equals and the value to match. Choose Next.
4. In Label, choose Label type. Custom text uses the text you enter in Label text; Display matched value shows the value from the field used in the condition. An icon and tooltip are optional. Choose Next.
5. In Libraries, select where the rule should apply, then choose Create new label.

Change a label or its visibility

On the Labels page, click the pencil beside the label. Update Settings, Label or Libraries, then open Libraries and choose Save label.

In Libraries, choose which libraries’ files the rule applies to. A file assigned to several libraries can match through any selected library, even when viewed in another library.

To change whether one file matches, edit that file’s value in the field or property used by the rule, if editable. If a badge is missing, check the file’s libraries, its value and the Exists or Equals condition.

What a label controls

Labels provide visual information. A badge saying “Approved” does not approve a file or grant or restrict access. Use the file’s approval and sharing controls for those actions.