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Managing content

Create and manage collections

Create a collection, add existing files and change its contents using your library’s controls.

For content admins2 min read
On this page
  1. When you see Create folder
  2. When the form says Create new collection
  3. Remove a file from a collection

When you see Create folder

In Manage → Content, open the library. Create folder opens a folder form or a wizard offering Manual folder and Smart folder. Use a manual folder for a hand-picked selection or a smart folder for results based on filters. Add and remove files through the folder controls.

Create a manual folderAdd and remove folder filesMatch the controls in your view

When the form says Create new collection

  • If the creation form says Create new collection, enter Collection Name and choose Create collection. In the Drive creation dialog, the name field is called Name of the collection.
  • To add an existing file, select it and open Distribution → Collections in the right-hand panel. Choose Add to collection, then select the collection.
  • To edit a collection, open the menu beside its name under Distribution → Collections and choose View & edit → Settings. Change Information, Preferences or Sharing, then choose Save changes.

Remove a file from a collection

Under Distribution → Collections, open the menu beside the collection and choose Remove from collection → Remove. This removes membership without deleting the file or removing it from other collections.

Files matching Auto-populate filters remain visible in that collection. Change its Auto-populate criteria if the file should no longer match.

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